The Disability Resource Center approves accommodations for students based on an interactive on-going process with students to meet their individual needs. Below is detailed information and procedures associated with the accommodations for students to follow.

What are accommodations?

Accommodations are changes to the learning environment that remove barriers and provide equitable opportunities for engagement for all learners.

Accommodations DO NOT:

    • Fundamentally alter course requirements
    • Create an unfair advantage
  • Students need a current accommodation letter each semester in order to receive academic accommodations. Students must request individual accommodation letters to be sent for each course to their instructors. For more information regarding requesting accommodation letters, visit the  Accommodation Letter page.

    If students have questions, they should contact their Learning Specialist at accommodations@ufsa.ufl.edu to discuss their access barriers and accommodation implementation.


    Academic Accommodations

    Access to PowerPoint Presentations

    The instructor provides copies of PowerPoints/presentations to the student.

    Additional Breaks/Use of Restroom

    Ability to use the restroom or take a break during class/lab.

    Advanced Access to Syllabus, Assignments, and Deadlines

    Assignment details, access to the assignment, syllabus, and due dates are provided to the student early. For online learning, students can work with their instructors to open online modules in advance when reasonable.

    Alternate Format Textbook/Course Materials

    Student is provided the textbook/course material in a different format other than its original format; size, audio to text, text to audio, etc. Students should check Hathitrust through the UF Library download free e-books available to all UF students. Students should check Bookshare to download free e-books available to students whom their Learning Specialist has provided them with a membership. For information about obtaining a membership, please email your Learning Specialist at accommodations@ufsa.ufl.edu. If after checking these two free resources available to students, students should submit an Alternate Format Textbook Request Form for each required text. Students must provide a proof of purchase and it may take up to two weeks to fulfill the request. Students who already possess a print textbook may come to the DRC in Cypress Hall weekdays 9 a.m. – 4 p.m. to scan their book and/or print materials using the KIC BookEye Scanner. The BookEye Scanner is available on a first come basis; therefore, if the BookEye Scanner is already being utilized students will need to return at a later time or utilize another BookEye Scanner on campus. The KIC BookEye Scanner allows students to quickly and efficiently scan items into accessible formats, including PDF, JPEG, PNG, TIFF rich text, searchable PDF, or MP3. Files can be saved via USB, email, or cloud storage. In alignment with health and safety protocols, only one student can use the BookEye Scanner at a time. After which the DRC staff will need time to sanitize before the next student is able to use the scanner.

    Request an Alternative Textbook

    Arriving Late to Class/Leaving Early

    Allows student additional time to report to/leave class without penalties to their attendance grade. Students should follow the procedures outlined on the Arriving Late to Class or Leaving Early Guidelines to determine a reasonable time frame with individual course instructors. For synchronous Zoom meetings, students are expected to arrive on time to their lecture. Unlike attending class in person, students may not experience the same barriers that may cause them to be a few minutes late.

    Audio Recording of Lectures

    Permission to use a recording device to record class lectures. Students must follow the Audio Recording Agreement as provided by your Learning Specialist (and signed via DocuSign). It is the student’s responsibility to communicate their intentions to record the lectures, whether that be via phone, Otter.ai or other applications to meet their needs.

    Eat/Drink in Class

    Permission to eat/drink during class/labs.

    Health-Related Class Absences

    Additional absences past what the overall class is granted based on the objectives of the course. Students should follow the procedures outlined on the Health Related Absence Guidelines to discuss with their faculty to determine how this accommodation will be facilitated within their courses.

    In-Class/Lab Utilization of FM System

    Ability to use FM system/hearing aid to provide access to spoken words in the classroom/lab. Students may email our office at accommodations@ufsa.ufl.edu to request to complete an equipment loan agreement for an FM system to use in class.

    Out of Class Time Extension

    Additional time on short-time assignments where extra time is needed or when a student experiences a flare-up due to diagnosis. Students should follow the procedures outlined on the Out-of-Class Assignment Extension Guidelines to discuss with their faculty to determine how this accommodation will be facilitated within their courses.

    Participation Plan

    Students and instructors work together to determine a specific method of participation for a student. Students should follow the procedures outlined on the Participation Plan Guidelines to discuss with their faculty to determine how this accommodation will be facilitated within their courses. In online classes, participation may be measured by camera use and engagement in the chat. Please review the expectations set forth by the course syllabus and the department on camera usage, small group break-outs, and discussion posts. For example, a core component of a lab may require assessment and monitoring of engagement by: examining students’ performing lab skills and viewing students’ active involvement in presentations and discussions. Therefore, cameras must be on and students must be visible as a requirement for attendance and participation.

    Presentation Plan

    Students and instructors work together to determine a specific method of presenting for a student. Students should follow the procedures outlined on the Presentation Plan Guidelines to discuss with their faculty to determine how this accommodation will be facilitated within their courses.

    Print Copies of Oral Instructions

    Oral instructions for content are provided in writing to the student.

    Remote (Alternative) Course Access

    Remote access to a course or lab instead of attending a live lecture/lab.

    Service Animal

    Provides additional documentation that a student has a registered service animal.

    Take Medication/Monitor Glucose (Possible Use of Cellphone)

    Ability to monitor glucose or take medication during class/labs.

    Use of Laptop for Note Taking Purposes

    Permits a student to use a laptop in class to take notes.

    Use of Live Scribe Pen

    Permits a student to use a Live Scribe in class. Students may email the DRC at accommodations@ufsa.ufl.edu to request to complete an equipment loan agreement for a Live Scribe pen to use in class.

    Closed Captioning

    Converting audio from video lectures into text that is displayed on the video. Students should follow the procedures outlined on the Closed Captioning Guide sheet which include submitting separate Request Captioning or Interpreting Services Form for each course in which closed captioning is needed within the online learning environment.

    Interpreting Services

    Interpreting spoken English into American Sign Language (ASL) for communication purposes. Students should follow the procedures outlined on the Interpreting Guide sheet which include submitting a separate Request Captioning or Interpreting Services Form for each course in which interpretation is needed within the in-person, hybrid, and/or online learning environment.

    The Disability Resource Center also facilitates ASL interpreting services for study groups, faculty meetings, advising appointments, campus events, student organizations, etc. Students registered with the Disability Resource Center and approved for interpreting services may request an interpreter by completing the appropriate form.

    Live Captioning

    Converting live audio into real-time text that is displayed on a screen. Students should follow the procedures outlined on the Live Captioning Guide sheet which include submitting a separate Request Captioning or Interpreting Services Form for each course in which live captioning is needed within the in-person, hybrid, and/or online learning environment.

    Request Captioning or Interpreting Services for Inside or Outside of the Classroom

    Request Captioning and Interpreting Services for Class

    Request Interpreting Services Outside the Classroom

    Educational Assistant

    A student worker hired to assist another student in/out of the classroom. Students should submit their course code, section number, and class days/times to their Learning Specialist at accommodations@ufsa.ufl.edu to request an EA.

    Note Services

    A student is provided notes from another student in their class or using note-taking technology. Students should request a note-taker and/or note-taking technology on the Direct Note Services website

    ADA Table

    Accessible table height that would permit a student utilizing assistive movement devices or those with injuries to access a desk. Students should submit their course code, section number, and class days/times to their Learning Specialist by emailing accommodations@ufsa.ufl.eduto request an ADA table within their classroom.

    Additional Table for Educational Assistant

    Additional table added so that an EA may sit next to the student they are working with. Students should submit their course code, section number, and class days/times to their Learning Specialist by emailing accommodations@ufsa.ufl.edu to request an additional table for EAs.

    Preferential Seating

    Student and instructor will work together for specific seating needs based on a student’s barriers.

    Student Use of Chair

    Access to sit on a chair during class/labs due to barriers.

    Assistive Technology

    Conquer literacy challenges with Kurzweil 3000-firefly, literacy software that enables you to read, comprehend, and demonstrate your knowledge. Technology-based tools and resources within the software help you to actively engage in authentic learning experiences in the way that work best for you. This, in turn, enables real learning to happen and helps unlock your true learning potential.

    Kurzweil Education offers proven, research-based, literacy solutions that enable learners to address their own unique learning challenges and build the skills and confidence to succeed in academically rigorous environments. Using a multisensory approach to learning, students become independent, confident learners who can achieve rigorous academic goals. For more information on Kurzweil, watch their videos on Kurzweil Academy.

    Request access to Kurzweil through UF Software Licensing Services – Kurzweil 3000.

    The Disability Resource Center (DRC) and Library West have partnered to provide access to assistive technology for DRC students. The Accessibility Studio is located in room 335 of Library West, across the hall from the Tutoring Center. The studio offers a variety of assistive technology, including Kurzweil 3000, JAWS, MAGic, and a CCTV. If you are interested in gaining access to the studio, please submit an Accessibility Studio Request.

    Once you submit your request and it has been processed, your name, UFID, and GatorLink username will be added to the approved list of individuals. Once on this list, you will be able to use your Gator1 Card for swipe access to the Accessibility Studio. No reservations are necessary and access will be provided as long as you are an active DRC student.

    Request Access
    Equipment Loans are available for DRC Students who wish to use technology in order to access their course materials. Loan items include educational technology such as Computers, Laptops, LiveScribe Echo Smart Pens, and Assistive Devices for blind/visually impaired and Deaf/hard of hearing students. Student can request equipment via the Equipment Loan Request Form. For more information please contact your Learning Specialist or schedule an Assistive Technology consult with Amanda Jackson.
    JAWS (Job Access With Speech) is a computer screen reading program that allows individuals who are blind or who have visual impairments to read text on a computer monitor using a combination of Microsoft keyboard commands and JAWS keyboard commands. An array of versatile features and customizable options lets the user tailor JAWS to individual needs and preferences.

    MAGic is a computer magnification program designed to help individuals with visual impairments access the computer monitor. The software is used to magnify the computer screen and includes a speech output option. The software uses a combination of Microsoft keyboard commands and MAGic commands to navigate the computer screen and documents. For more information on MAGic, watch their video.

    Request access to JAWS and/or MAGic through UF Software Licensing Services – JAWS/MAGic.

    Dragon Naturally Speaking speech recognition software lets you get more done every day on your computer — quickly and accurately — using your voice. It’s the fun, easy way to turn your spoken words into text three times faster than typing and execute simple voice commands. Dictate and edit documents, send email, search the Web and use social media with unparalleled speed and comfort. For more information about Dragon Naturally Speaking, watch their videos.

    Request access to Dragon by emailing the Assistant Director for Captioning & Interpreting Services at accommodations@ufsa.ufl.edu.

    Registration Accommodations

    Permits the student to take less than the “full-time” amount of credits (12 for undergrad, 9 for graduate degrees). Students must request to utilize this accommodation every semester by completing the Reduce Course Load Request Form after the first day of the requested semester. A learning specialist will process the request and will notify the Registrar’s Office and Student Financial Affairs. Please allow 3-5 business days for RCL request to be processed.

    Students should meet with their academic and program advisors to develop a semester and graduation plan that considers the student’s need for reduced course load. Students should meet with Financial Aid prior to submitting Reduced Course Load Request to discuss loans, scholarships, or grants.

    Reduced Corse Load Request
    Students approved for priority registration accommodation Permits a student to register for classes at an earlier date. The Disability Resource Center communicates with the Registrar’s Office every semester for the students approved for priority registration. The Registrar’s Office will update students’ registration time to reflect this accommodation. Please know depending upon when students are approved for priority registration, it could potentially take a few semesters to reflect on your registration time ticket.

    Please connect with the Registrar’s Office for information about your registration time ticket.

    Students with disabilities whose diagnosis directly impacts their ability to complete either the General Education Math or Foreign Language requirement may petition for a course substitution. Visit our Course Substitution page for more information.
    During Fall and Spring semesters, a sponsored section of STA 2023 will be offered for eligible students registered with our office. To learn more about this course please visit our DRC Sponsored Courses page.