The DRC approves accommodations for students based on an interactive on-going process with students to meet their individual needs. Below is detailed information and procedures associated with the accommodations for students to follow. If students have questions, they should contact their Learning Specialist at firstname.lastname@example.org to discuss their access barriers and accommodation implementation.
Students need a current accommodation letter each semester in order to receive academic accommodations. Student must request individual accommodation letters to be sent for each course to their instructors. For more information regarding requesting accommodation letters, visit the DRC’s Accommodation Letter page.
For updates regarding the facilitation of accommodations in online and HyFlex learning environments, please visit our updates page.
Access to PowerPoint Presentations
The instructor provides copies of PowerPoints/presentations to the student.
Additional Breaks/Use of Restroom
Ability to use the restroom or take a break during class/lab.
Advanced Access to Syllabus, Assignments, and Deadlines
Assignment details, access to the assignment, syllabus, and due dates are provided to the student early. For online learning, students can work with their instructors to open online modules in advance when reasonable.
Alternate Format Textbook/Course Materials
Student is provided the textbook/course material in a different format other than its original format; size, audio to text, text to audio, etc. Students should check Hathitrust through the UF Library download free e-books available to all UF students. Students should check Bookshare to download free e-books available to students whom their Learning Specialist has provided them with a membership. For information about obtaining a membership, please email your Learning Specialist at email@example.com. If after checking these two free resources available to students, students should submit an Alternate Format Textbook Request Form for each required text. Students must provide a proof of purchase and it may take up to two weeks to fulfill the request. Students who already possess a print textbook may come to the DRC in Cypress Hall weekdays 9 a.m. – 4 p.m. to scan their book and/or print materaisl using the KIC BookEye Scanner. The KIC BookEye Scanner allows students to quickly and efficiently scan items into accessible formats, including PDF, JPEG, PNG, TIFF rich text, searchable PDF, or MP3. Files can be saved via USB, email, or cloud storage. In alignment with health and safety protocols, only one student can use the BookEye Scanner at a time. After which the DRC staff will need time to sanitize before the next student is able to use the scanner.
Arriving Late to Class/Leaving Early
Allows student additional time to report to/leave class without penalties to their attendance grade. Students should follow the procedures outlined on the Arriving Late to Class or Leaving Early Guidelines to determine a reasonable time frame with individual course instructors. For synchronous Zoom meetings, students are expected to arrive on time to their lecture. Unlike attending class in person, students may not experience the same barriers that may cause them to be a few minutes late.
Audio Recording of Lectures
Permission to use a recording device to record class lectures. Students must follow the Audio Recording Agreement as provided by your Learning Specialist (and signed via DocuSign). It is the student’s responsibility to communicate their intentions to record the lectures, whether that be via phone, Otter.ai or other applications to meet their needs.
Eat/Drink in Class
Permission to eat/drink during class/labs. Due to COVID-19 safety precautions, students must leave the classroom in order to eat and drink. Students will not be allowed to remove their face coverings to eat/drink during in-person classes.
Health-Related Class Absences
Additional absences past what the overall class is granted based on the objectives of the course. Students should follow the procedures outlined on the Health Related Absence Guidelines to discuss with their faculty to determine how this accommodation will be facilitated within their courses.
In Class/Lab Utilization of FM System
Ability to use FM system/hearing aid to provide access to spoken words in the classroom/lab. Students may email the DRC at firstname.lastname@example.org to request to complete an equipment loan agreement for an FM system to use in class.
Out of Class Time Extension
Additional time on short-time assignments where extra time is needed or when a student experiences a flare-up due to diagnosis. Students should follow the procedures outlined on the Out-of-Class Assignment Extension Guidelines to discuss with their faculty to determine how this accommodation will be facilitated within their courses.
Students and instructors work together to determine a specific method of participation for a student. Students should follow the procedures outlined on the Participation Plan Guidelines to discuss with their faculty to determine how this accommodation will be facilitated within their courses. In online classes, participation may be measured by camera use and engagement in the chat. Please review the expectations set forth by the course syllabus and the department on camera usage, small group break-outs, and discussion posts. For example, a core component of a lab may require assessment and monitoring of engagement by: examining students’ performing lab skills and viewing students’ active involvement in presentations and discussions. Therefore, cameras must be on and students must be visible as a requirement for attendance and participation.
Students and instructors work together to determine a specific method of presenting for a student. Students should follow the procedures outlined on the Presentation Plan Guidelines to discuss with their faculty to determine how this accommodation will be facilitated within their courses.
Print Copies of Oral Instructions
Oral instructions for content are provided in writing to the student.
Remote (Alternative) Course Access
Remote access to a course or lab instead of attending a live lecture/lab. Please visit disability.ufl.edu/updates/covid/ or more information about this accommodation.
Provides additional documentation that a student has a registered service animal.
Take Medication/Monitor Glucose (Possible Use of Cellphone)
Ability to monitor glucose or take medication during class/labs. Due to COVID-19 safety precautions, students who may need to take medication will need to briefly step out of class to remove their face coverings. Students will not be allowed to remove their face coverings during in-person classes.
Use of Laptop for Note Taking Purposes
Permits a student to use a laptop in class to take notes.
Use of Live Scribe Pen
Permits a student to use a Live Scribe in class. Students may email the DRC at email@example.com to request to complete an equipment loan agreement for a Live Scribe pen to use in class.
Converting audio from video lectures into text that is displayed on the video. Students should follow the procedures outlined on the Closed Captioning Guide sheet which include submitting separate Request Captioning or Interpreting Services Form for each course in which closed captioning is needed within the online learning environment.
Interpreting spoken English into American Sign Language (ASL) for communication purposes. Students should follow the procedures outlined on the Interpreting Guide sheet which include submitting a separate Request Captioning or Interpreting Services Form for each course in which interpreted is needed within the in-person, hybrid, and/or online learning environment.
Converting live audio into real-time text that is displayed on a screen. Students should follow the procedures outlined on the Live Captioning Guide sheet which include submitting a separate Request Captioning or Interpreting Services Form for each course in which live captioning is needed within the in-person, hybrid, and/or online learning environment.
A student worker hired to assist another student in/out of the classroom. Students should submit their course code, section number, and class days/times to their Learning Specialist at firstname.lastname@example.org to request an EA.
A student is provided notes from another student in their class or using note-taking technology. Students should request a note-taker and/or note-taking technology on the Direct Note Services website
Accessible table height that would permit a student utilizing assistive movement devices or those with injuries to access a desk. Students should submit their course code, section number, and class days/times to their Learning Specialist by emailing email@example.com request an ADA table within their classroom.
Additional Table for Educational Assistant
Additional table added so that an EA may sit next to the student they are working with. Students should submit their course code, section number, and class days/times to their Learning Specialist by emailing firstname.lastname@example.org to request an additional table for EAs.
Student and instructor will work together for specific seating needs based on a student’s barriers.
Student Use of Chair
Access to sit on a chair during class/labs due to barriers.
Kurzweil Education offers proven, research-based, literacy solutions that enable learners to address their own unique learning challenges and build the skills and confidence to succeed in academically rigorous environments. Using a multisensory approach to learning, students become independent, confident learners who can achieve rigorous academic goals. For more information on Kurzweil, watch their videos on Kurzweil Academy.
Request access to Kurzweil through UF Software Licensing Services – Kurzweil 3000.
Once you submit your request and it has been processed, your name, UFID, and GatorLink username will be added to the approved list of individuals. Once on this list, you will be able to use your Gator1 Card for swipe access to the Accessibility Studio. No reservations are necessary and access will be provided as long as you are an active DRC student.Request Access
MAGic is a computer magnification program designed to help individuals with visual impairments access the computer monitor. The software is used to magnify the computer screen and includes a speech output option. The software uses a combination of Microsoft keyboard commands and MAGic commands to navigate the computer screen and documents. For more information on MAGic, watch their video.
Request access to JAWS and/or MAGic through UF Software Licensing Services – JAWS/MAGic.
Request access to Dragon by emailing the Assistant Director for Captioning & Interpreting Services at email@example.com.
Students should meet with their academic and program advisors to develop a semester and graduation plan that considers the student’s need for reduced course load. Students should meet with Financial Aid prior to submitting Reduced Course Load Request to discuss loans, scholarships, or grants.
Please connect with the Registrar’s Office for information about your registration time ticket.