Accommodated Testing: Instructors

We have updated our processes and exam facilitation for in person testing at the DRC.

The DRC Testing Office is dedicated to providing resources to instructors for inclusive and accessible testing. We encourage instructors to facilitate testing accommodations in the student’s typical learning environment (such as in-class or online) whenever possible.

DRC students who are unable to test-in-place can schedule in-person testing with our office through the G-ATR Testing Portal. Our office will facilitate the exam according to the instructions provided by the course instructor(s). As best practice, please provide the instructions for your exams in our G-ATR Testing Portal at the beginning of each semester. You will be notified if one of your students requests to complete their exam at the DRC.

Spring 2021 Final Exams

As a friendly reminder, students with in-person/paper-based exams and nuanced testing accommodations such as magnification of exam materials or assistive technology will be given priority when scheduling their exams at the DRC. If you can facilitate these accommodations in your classroom, we ask that you please do so. However, any student with testing accommodations that cannot test-in-place can reserve a testing space at the DRC to complete their Honorlock or Proctor U exams depending on availability.

If you have a student that plans to test at the DRC for Finals, please see the below reminders:

  • Enter your test instructions such as duration of test without accommodations, allowable test aids, and passwords in the G-ATR Testing Portal by April 12th at the latest.
  • Please upload any necessary exam materials at least two business days in advance of the test date.
  • Review/approve any accommodated test requests (ATRs) submitted by your student(s). Students should ONLY submit an ATR if they plan to test at the DRC.
  • If you need any assistance with Canvas exams, please contact UF eLearning Support.

Other Questions/Concerns?

Contact the DRC by emailing us at DRCTesting@ufsa.ufl.edu or call our office at (352) 392-8565 (Option 2).

You can also book an appointment with our Coordinator for Testing Services, Priscilla Adams, by visiting our DRC Appointments page.

Important Information about Online Testing

DRC students who are enrolled in courses that are offering online testing via Canvas, Honorlock, or Proctor U, should continue to test-in-place whenever possible. If you are teaching online courses or courses that will utilize online assessment tools, please see the resources below for providing testing accommodations online.

Students can request a space at the DRC to complete online exams depending on availability. Please see our Spring 2021 DRC Testing Reminders tab for more information.

Online Accommodated Testing Resources

DRC students in your course should submit an Accommodation Letter to you if they intend to utilize accommodations in your course. This letter contains a list of accommodations that have been approved for the student by the DRC. If you receive an accommodation letter from one of your students, it may be helpful to connect with the student to find out more information about specific accommodation needs in your course. Instructors are asked to work to provide the accommodations that are listed on the accommodation letter. Fortunately, the majority of testing accommodations can be facilitated via online testing platforms. The DRC and our campus partners at the Center for Instructional Technology and Training (CITT) and eLearning Support have created resources for instructors who will facilitate testing accommodations online. Please see these resources below:

Online Testing Accommodations Guide

This detailed document contains helpful information and links to additional guides that can help instructors provide accommodations online. Learn how to adjust settings in Canvas, Honorlock, and Proctor U in consideration of specific testing accommodations. Information about facilitating nuanced testing accommodations such as readers and scribes are included.

Accommodated Testing in Honorlock Quick Guide

This quick guide contains a high-level overview of common testing accommodations and how they can be facilitated online through Canvas and Honorlock. Please consult our Online Testing Accommodations Guide for more detailed information and nuanced accommodation instructions.

Using the new G-ATR Portal

In collaboration with UFIT, our Gator-Accommodated Test Request (G-ATR) Testing Portal was launched in Fall 2020 to provide a centralized hub for testing accommodation information. To get started with G-ATR, please see our G-ATR Instructor Guide.

Instructors can use G-ATR to:

  • Organize student accommodation letters and view testing accommodation information
  • View and approve Accommodated Test Requests (ATRs) from your students who may need to test with the DRC
  • Provide us instructions for your upcoming tests or quizzes
  • Add a proxy to your course to allow your TA or co-instructor to manage test requests on your behalf
  • Schedule accommodated testing for incomplete courses

Important Information about In-Person Testing

If you will teach online courses or courses that will utilize online assessment tools, please see our section for Online Accommodated Testing. If you are teaching in-person or HyFlex courses that will utilize paper-based testing, please see the information below in regards to in-person accommodated testing.

Accommodated Testing at the DRC

DRC students should submit an Accommodation Letter to you if they intend to utilize accommodations in your course. This letter contains a list of accommodations that have been approved for the student by the DRC. If you receive an accommodation letter from one of your students, it may be helpful to connect with the student to find out more information about specific accommodation needs in your course. Instructors are asked to work to provide the accommodations that are listed on the accommodation letter. If it is not possible to provide testing accommodations in the classroom, the DRC Testing Office remains available to provide accommodated testing services. DRC students with testing accommodations who will test at the DRC should submit an accommodated test request (ATR) through our new testing portal, G-ATR.

For the health and safety of our students, we will have limited testing spaces for in person assessments throughout the day. Please be mindful that our students with paper-based exams, magnification of exam materials, and assistive technology for testing will be given priority when scheduling their exams at the DRC.

Please note: Students must be Cleared for Campus in order to test at the DRC. All visitors will be screened via temperature check upon arrival.

Using the new G-ATR Portal

In collaboration with UFIT, our Gator-Accommodated Test Request (G-ATR) Testing Portal was launched in Fall 2020 to provide a centralized hub for testing accommodation information. To get started with G-ATR, please see our G-ATR Instructor Guide.

Instructors can use G-ATR to:

  • Organize student accommodation letters and view testing accommodation information
  • View and approve Accommodated Test Requests (ATRs) from your students who may need to test with the DRC
  • Provide us instructions for your upcoming tests or quizzes
  • Add a proxy to your course to allow your TA or co-instructor to manage test requests on your behalf
  • Schedule accommodated testing for incomplete courses

Frequently Asked Questions

The DRC Testing Office has a 4 business day policy for students scheduling their exams at the DRC. DRC students must submit their accommodated test request (ATR) AT LEAST four business days prior to the day of the exam. This does not include the day of the exam, weekends, or holidays. If your student has missed the four-business day deadline due to an extenuating circumstance, it may appear in your G-ATR portal for review. You have the option to approve or deny this request along with providing your reasoning for doing so.

Exams completed at the DRC will be scanned and returned via email within 24 hours of the exam date. Instructors will not be able to pick-up completed exams in-person from the DRC. Pick-up is only available for scantron exams. Please contact the DRC with your anticipated arrival date/time so that we can maintain physical distancing.

As best practice, instructors are encouraged to upload their test instructions to G-ATR at the beginning of the term. Students will not be able to submit an ATR until test instructions are available in G-ATR. Our four business-day policy remains in effect for students to submit their accommodated test requests (ATRs).

If your student is unable to submit their ATR within business days due to missing exam instructions, they may not be able to reserve a space at the DRC. Instructors will be responsible for facilitating the exam and providing testing accommodations.

It is important that the DRC receives your exam materials in the G-ATR Testing Portal at least two business days in advance of a student’s scheduled testing time. If your student requires assistive technology such as Kurzweil, please upload the materials at least 3 business days in advance of the test.
If the DRC has not yet received your exam materials within 2 business days of the scheduled exam, you may receive a “nudge” from our G-ATR Testing Portal requesting the materials. Please contact the DRC if there are extenuating circumstances preventing you from meeting this deadline. If we do not hear from you or receive the exam materials, the exam may be rescheduled to another day.
All DRC students read and acknowledge the Student Honor Code in the G-ATR Testing Portal each semester before they are able to submit their ATRs. DRC typically does not stop students from testing that are suspected of cheating unless the student is being disruptive to the testing environment. Upon notice of a testing irregularity, a supervisor investigates.

Each testing room in the DRC is monitored by Closed Circuit surveillance cameras. If a student is seen with unauthorized materials or devices on the surveillance cameras, a screenshot will be taken for record. We then send a detailed incident report to the instructor who may choose to contact Student Conduct and Conflict Resolution. Again, the DRC does not stop the student from testing. The consequences of the academic dishonesty are left up to the instructor.

Please refer to Student Conduct & Conflict Resolution for the Honor Code Process.

Many instructors proactively develop their assessments to be accessible through a concept called Universal Design. If you give everyone in the class extended time on assessment or otherwise provide multiple means of engagement, representation, or expression, you may be using Universal Design. This concept allows students to demonstrate content mastery regardless of disability or learning preferences. For example, if a student’s testing accommodation is for 1.5x extended time and you provide that to all students in the course, there is no longer a need for the DRC student to utilize testing accommodations. The test is already accessible!

Even if you have not proactively designed your assessments to be accessible, discussing accessibility needs with your students may help you facilitate accommodations in the classroom or online.

Santa Fe College instructors who do not have a Gatorlink username and password will not be able to use our G-ATR Testing Portal to schedule exams at the DRC. Instead, please complete our Manual Accommodated Test Request (ATR) form and email it to DRCTesting@ufsa.ufl.edu. Our staff will review the form and contact you with scheduling information for your student as soon as possible.
Due to our limited seating capacity, we will schedule specialty exams depending on availability. Programs and departments should notify the DRC as soon as possible if they would like to utilize spaces at the DRC for students with accommodations to complete specialty exams such as HESI, Major Fields Test, etc.