Accommodated Testing: Instructors

The Disability Resouce Center testing office is dedicated to providing resources to instructors for accessible testing. We encourage instructors to facilitate testing accommodations in the student’s typical learning environment (such as in-class or online) whenever possible.

Students who are unable to test in their typical learning environment can schedule in-person testing with our office through the G-ATR Testing Portal. As a best practice, please provide the instructions for your exams in our G-ATR Testing Portal at the beginning of each semester. You will be notified if one of your students requests to complete their exam at the Disability Resouce Center.

Using the G-ATR Portal

The Gator-Accommodated Test Request (G-ATR) portal is our designed to assist instructors in facilitating exams for students testing in our office. Once a student has sent you their accommodation letter and it has been determined that the student will test in our office, you will need to submit test instructions and materials into the portal. Our office will work with you and the student in ensuring that the exams are scheduled and administered according to your instructions. As a best practice, please provide the instructions for your exams at the beginning of each semester. It is important to note, students are unable to submit their Accommodated Test Request (ATR) if the test instructions and materials have not been uploaded to the portal.

Instructors can use G-ATR to:

Provide Instructions for the upcoming tests and/or quizzes
Upload exam materials and aides
Approve/Deny a student's Accommodated Test Request (ATR)
View and manage student accommodation letters
Add a proxy to their course to manage text requests on their behalf
Use the email notifications feature to communicate with the DRC or your student about an ATR

*Student exam start times may be adjusted earlier to align with DRC operational hours, to ensure that students are receiving the full amount of extended time.

G-ATR Testing Portal

G-ATR Instructor Guide

G-ATR Video Tutorials

Providing Test Instructions

Uploading Testing Material

Managing Student Information & Viewing Accommodation Letters

Adding a Proxy

The University of Florida and the Disability Resource Center has a zero-tolerance policy for cheating.

Each testing room is monitored by closed circuit surveillance cameras. If a student is seen with unauthorized materials or devices, we will take a note of the incident and provide you, the instructor a detailed incident report. The consequences of academic dishonesty are left up to you, the instructor.

Testing Reminders

Students should submit their Accommodation Letter to you if they intend to utilize accommodations in your course. The accommodation letter contains a list of accommodations that have been approved for the student by our office.

Students with in-person courses or paper-based exams who cannot receive their accommodations in their typical learning environment are able to schedule an in-person exam at the DRC through the G-ATR Testing Portal.
You should submit your test instructions and allowable aids to the G-ATR portal as soon as it has been determined that the student will be taking their exam at the DRC Testing Office. As best practice, we recommend uploading all exams and instructions at the beginning of the semester.
You can view of list of students with testing accommodations in the G-ATR Testing Portal and selecting the “Students” tab.
Students must submit Accommodated Test Requests (ATR) at least 4 business days (M-F, 8 a.m. - 5 p.m.) prior to the date of the exam.
- Note: Students are unable to submit an Accommodated Test Request if the instructor has not provided test instructions into the portal.
All paper-copy exam materials must be uploaded into the G-ATR Testing Portal at least 2 business days (M-F, 8 a.m. - 5 p.m.) prior to the date and time of the exam.
- If your student requires assistive technology and alternate formats, please upload the materials at least 3 business days in advance of the test. Instructors will receive a “nudge” notification from our Testing Office regarding missing materials and exams that still need to be approved or denied.
ATR’s are required regardless of exam format or duration. If a student does not submit an ATR or if test instructions are not provided, our office will not reserve a testing space for the student.
You do not need to calculate a student's extended time in G-ATR, only add the duration of the exam and G-ATR will calculate the extended time based on the duration. Extended time will still need to be added for Canvas online exams.
If you have students in your online course that would like to reserve a space on campus to take their exam, you may refer them to contact the DRC Testing Office to discuss alternate testing locations. These options are limited to DRC-designated online proctoring booths at Library West.

Testing Resources

If a student would like to reserve a space on campus for online proctored exams, they may want to consider one of the available proctor booth spaces at Library West.

To reserve a DRC-designated online proctoring booth at Library West, please email DRCTesting@ufsa.ufl.edu with the following information:

Course Code
Section Number
Instructor Name
Format of Exam (Honorlock, Proctor U, etc.)
Test Date
Test Start Time
Test End Time
Duration with any applicable extended time

Testing Accommodation Resources

Extended Time Calculations Chart

Additional Honorlock Guides

Testing and G-ATR Guides

G-ATR Instructor Guide

FREQUENTLY ASKED QUESTIONS

Do I need to calculate the extended time for my student when providing my exam duration in G-ATR?

If I provide extended time for all of my students, what should I put as the duration of my exam when providing test instructions in G-ATR?

What do I need to do if II need to reschedule an exam?

Submit new Testing Instructions into the G-ATR portal with your desired date and time
- DRC Testing may have seating limitations in evenings due to already established appointments.
- Consider choosing the “students may select their own time/date” options and clarifying an acceptable range for your students to take their exam.
Cancel your original exam by navigating to “Courses and Tests” in the portal, selecting “Manage Tests” under the Assessment column, clicking the magnifying glass icon under the “Details” column, and selecting the red button on the upper right side of your portal.
- This will delete your original assessment and cancel any student ATRs.
Instruct your DRC students to resubmit their ATRs for the new exam as soon as possible.
- Approval will be based on seating availability.

Email DRCTesting@ufsa.ufl.edu for additional assistance.

Testing instructions for online courses.

My exam is open for a window of time (ex. 48 hours), what start/end time do I put in G-ATR if my student can take the exam anytime within this window?

If your exam is open for a window of time (usually for one or more days) you can indicate this in G-ATR by selecting the “student may request different date/time” button when adding your test instructions in G-ATR. Please be sure to include the last day to test in the “test date” field. Your start and end time can be your preferred start time or the window of time such as “8am – 6pm” that the student(s) are able to test. You can also include special instructions in the “Additional Instructions/Passwords” box at the bottom of the page to further clarify when the exam is available.

Who should I contact if I need technical assistance with Canvas, Honorlock, or Proctor U?

I have a student with an incomplete in my course from a previous semester, how can I schedule their exam at the DRC?

If a student with an Incomplete grade needs to test at the Disability Resource Center, instructors can facilitate this testing at the DRC by providing test instructions in the G-ATR portal. Since the course was likely in a previous semester, it will be important to update the “Cut Off Date” for the course. To do this, log into G-ATR and click on “Cut Off Dates” on the top of the screen or left-side navigation. From there, change the term to the semester in which the student was enrolled in your course. Click “edit” to update the cut-off date to the day after the exam should be completed and click “save”. You should now be able to upload test instructions following the steps in the G-ATR Instructor Guide. Please feel free to contact the DRC testing office if you have any questions or concerns about this process.

My student(s) with testing accommodations needs to take a qualifying exam, field test, foreign language proficiency, or other specialty exam. How will these accommodations be facilitated?

I am an instructor at Santa Fe teaching a course with a UF DRC student, how can my student test at the DRC?

Questions?

If you have any questions email us at DRCTesting@ufsa.ufl.edu or call our office at (352) 392-8565 (Option 2).